Privacy and Data Protection Policy

Introduction

Inspir3 Labs S.R.L. ("Inspir3") is committed to protecting your personal and company data and ensuring the security of our services. We comply with all legal requirements for data protection. This Privacy and Data Protection Policy explains what data we collect, how we use it, and how we protect your data.

Table of Contents

Scope of Application
Data Collected
Cookies and Web Tracking
Data Sharing
Data Usage
Data Security and Transmission
Your Rights Regarding Personal Data Processing and Contact Information

1. Scope of Application

This policy applies to the use of the web-based application located at www.inspir3.io website.

Data Controller:

Inspir3 Labs S.R.L.

Str Constantin D. Stahi 18, sector 1,

Bucharest, postal code 010187

Email: team@inspir3.io

Data Protection Officer:

AGACHI-STRATULAT SERGIU PERSOANĂ FIZICĂ AUTORIZATĂ,
Petroșani, jud. Hunedoara, Str. Timișoara nr. 13

Romania

Email: team@inspir3.io

As our websites evolve and our services improve, it may be necessary to update this Privacy Policy. In such cases, we will inform you in advance and request your consent if necessary.

2. Data Collected

"Personal data" refers to any information about your personal or material circumstances that we obtain and process through your membership status with Inspir3, your participation in the Inspir3 Loyalty Program as a customer, and your orders for Partner Programs that can be directly or indirectly attributed to you (e.g., Member ID). This information includes your member ID and if provided, bank details (bank, IBAN, BIC, and account holder), but it does not include any of the following: full name, title, gender, date of birth, address, address coordinates (latitude and longitude), phone numbers, fax number, email address.

3. Cookies and Web Tracking

Our websites use cookies, small text files stored on your computer, accessible during your next visit. These cookies allow you to register for our services and personalize the site for you. You can also use parts of the site without registering or logging in. In such cases, certain information is automatically collected to gather statistical data on the use and effectiveness of our online offerings, tailoring them to user needs. We collect and process information via your IP address, visit date and duration, number of visits, form usage, search settings, display mode, and preferred settings on our site. Cookie storage duration varies. We mainly use cookies that are automatically deleted at the end of your visit (session cookies). Each access to our site and each file download is recorded. Cookies set by us are for our information only and processed by Inspir3 Labs S.R.L., Bucharest, Str Constantin D. Stahi 18, sector 1, for analysis purposes.

We use JavaScript to record your user behavior on our website and adapt our online services to your needs. This involves determining your browser type, location, usage time and duration, URL, and page name, as well as the referring website. You can reject this data collection by disabling JavaScript in your web browser.

We also use the following tools:

Google Analytics: An online analysis tool from Google Inc. It records your online activities on our page and determines the number of visitors and page access frequency. Evaluation is anonymous. Google Analytics cookies (_gat_UA-102544931-1, _ga, __gid) - including IP Address Anonymous and usage data - are typically transmitted to and stored on Google servers in the USA. More information: https://support.google.com/analytics/answer/6004245?hl=en. To stop logging your data, visit https://tools.google.com/dlpage/gaoptout?hl=en.
Google AdWords: Registers site visits for advertising (remarketing) on Google and the Display Network. Your browser saves cookies (IDE: Google AdWords Cookie) upon visiting the site, recognizing you as a visitor on other Google network sites. You may refuse data collection by Google AdWords at http://www.google.com/settings/ads.
Google AdWords Conversion Tracking: Measures the effectiveness of our online advertising campaigns. The conversion-tracking cookie (IDE: Google AdWords Cookie) is set when a user clicks on a Google ad. According to Google, no personal or company data is processed. To opt out of tracking, disable the Google conversion-tracking cookie in your browser settings.
Microsoft Application Insights: Allows us to monitor and improve site performance and usage. Anonymous telemetric data (page views, load times, exceptions, AJAX tracking) is stored and analyzed. Cookies (-ai_user, ai_session) are typically transmitted to and stored on Microsoft servers in the USA.
Hotjar: Processes non-personal information, including standard internet log information and behavioral patterns when visiting our site. This helps us offer a better user experience, identify preferences, diagnose technical issues, analyze trends, and improve the site. Information about your device and browser used (IP address, screen resolution, device type, operating system, browser type, location [country only], language) and user interactions (mouse movements, key presses) may be collected. Hotjar also records URL and domain information, pages visited, geographical location (country only), language, and visit date and time. To opt out of Hotjar data collection, visit https://www.hotjar.com/opt-out and select 'Disable Hotjar'.

Functional Cookies

Due to our website's dynamic structure, additional cookies may be used for short periods, particularly for temporary campaigns. These cookies are purely functional and do not contain personal information. For full transparency, we use an external service provider to regularly check our websites, and the current list can be accessed here.

Standard browser settings typically accept cookies. You can set your browser to reject all or certain cookies or to ask before receiving a new cookie. Most browsers offer instructions in the Help section. There, you can also find out how to delete existing cookies.

Please note that you may not be able to use all functions and services of our websites if you reject all or certain cookies.

By using our website, or by providing separate consent where applicable, you agree to the use of cookies and the tools mentioned above.

4. Data Sharing

Our website integrates share buttons for social networks such as Twitter, LinkedIn, Discord and Instagram. These buttons are installed in compliance with data protection regulations. Only when you click the respective "Share button" will a direct connection be established between your browser and the social network operator's server. According to the social network operators, no personal or company data is collected by the social networks unless you are logged into the social network and activate the share button. These data, including the IP address, are collected and processed only if logged in. If you do not want your visit to our website to be attributed to your social network user account, please log out of your social network user account.

Please note that as the provider of the website, we have no knowledge of the transmitted data content or its use by social networks. For more detailed information on data use by social networks, please refer to their privacy policies.

5. Data Usage

We use your personal data only in compliance with legal provisions. The personal data you provide during registration as an Inspir3 Member, and throughout your participation in the Inspir3 Loyalty Program, are collected and processed exclusively to fulfill our contractual obligations to you (Article 6, Section 1, lit b of the GDPR). Without providing your data, we cannot enter into a contract with you.

Additionally, we use your data if there is a legal obligation (Article 6, Section 1, lit c of the GDPR). Furthermore, we will process your personal data only with your explicit consent (Article 6, Section 1, lit a of the GDPR).

We use your data, for example, to communicate with you, verify your identity, provide your personal login area on our website, process your requests and orders, and provide our services. Additionally, we use your data to determine the Benefits due to you as part of the Inspir3 Loyalty Program, assign them to you, and issue invoices for agreed margins.

If you have given separate consent, we use your data to inform you about offers and actions of our Business Partners and B2B Business Partners. You can revoke this consent at any time, making future processing impossible in this regard.

We store your personal data for the duration of our business relationship and beyond if there are legal retention periods or if we need the data in the context of official procedures.

6. Data Security and Transmission

To protect your data, we use encryption during data transfer (SSL encryption), firewalls, anti-hacker programs, and other protective measures according to the current state of technology. In email communication, we can ensure data security only according to the current state of technology.

Your personal data is used by Inspir3 Labs S.R.L. as the contractual partner of Members and as the data processor.

For providing our services, communicating with you, and managing our website, we use various service providers. We ensure these service providers are carefully selected to guarantee legal and secure data processing. We have obligated these service providers to use your personal data only for the declared purposes and in compliance with applicable data protection regulations in Romania. Any use of the data by these service providers beyond this scope is excluded.

Inspir3 is an international company with business activities, management structures, and technical infrastructure that transcend national borders.Data transfer to EU member states, Switzerland, or other countries with adequate data protection legislation does not require additional consent from you. For data transfer to other countries, we will seek your prior consent, inform you, and comply with applicable data protection provisions, offering sufficient guarantees to protect your rights.

We do not transmit your personal data to other parties, except for the aforementioned Business Partners, B2B Business Partners, service providers, and Inspir3 companies, without your consent or a legal obligation.

7. Your Rights Regarding Personal Data Processing and Contact Information

You have the right to access, correct, delete, or restrict the processing of your personal and company data. You also have the right to object and the right to data portability (i.e., the right to receive your personal data in a structured, commonly used, and machine-readable format).

If you believe that the processing of your personal and company data violates the EU General Data Protection Regulation (GDPR), you have the right to lodge a complaint with the National Supervisory Authority for Personal Data Processing (Bucharest, Str Apolodor nr. 17, sector 5, www.dataprotection.ro), or any other supervisory authority in an EU member state.

If the processing of your personal and company data on our website is based on your consent, you can revoke your consent at any time without providing a reason. Upon revocation, personal data will no longer be processed. Please inform us in writing about the revocation (by mail, fax, or email) at the following address:

Inspir3 Labs S.R.L.

Str Constantin D. Stahi 18, sector 1,

Bucharest, postal code 010187

Fax: +40 754 954 879

Email: team@inspir3.io

Please contact us at this address for any questions regarding the use of your data or any information on exercising your rights concerning personal data processing.